RFQ RESPONSE TEMPLATE

A practical RFQ response template for quotation teams.

Use this structure to acknowledge the request, confirm your understanding, and resolve missing requirements before issuing a final quotation.

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Copy-and-paste template

Subject: RFQ response — [RFQ reference / project] Dear [Name], Thank you for your request for quotation. We have reviewed the email and attached documents for [scope or product]. Before finalizing our quotation, please confirm the following: • [Technical clarification] • [Quantity or scope clarification] • [Delivery / Incoterms clarification] • [Commercial clarification] Unless advised otherwise, our quotation will be based on [key assumptions]. Best regards, [Name / Company]

Before you send it

  • Use the buyer's RFQ reference in the subject line.
  • State assumptions separately from confirmed requirements.
  • Keep each clarification question specific and answerable.
  • Verify every technical and commercial commitment.